Mississippi Coast Amateur Radio Association, Inc. 

CONSTITUTION 

March 2014 

ARTICLE I: NAME 

The name of the organization shall be THE MISSISSIPPI COAST AMATEUR RADIO 

ASSOCIATION, INC., and is further referred to herein as “the club”. 

ARTICLE II: OBJECTIVES 

Section A. To encourage and promote emergency preparedness, and to make the full 

resources of the club available to concerned organizations in case of national or local 

emergency. 

Section B. To promote good fellowship among the members of the club, and among 

the members of the fraternity as a whole. Further, to encourage and promote 

community relations. 

Section C. To encourage and promote interest in the art of Amateur Radio. 

Section D. To insist upon strict compliance with the rules and regulations governing 

Amateur Radio as set forth by the Federal Communications Commission (FCC). 

ARTICLE III: MEMBERSHIP 

Section A. Persons eligible to apply for membership shall be all those who are now, or 

are interested in becoming licensed Amateur Radio operators, or in supporting their 

operations. 

Section B. Applicants will be considered members upon payment of dues and 

acceptance of their application by the membership. 

Section C. To maintain membership in good standing, a member must have dues 

and/or assessment(s) paid currently. Any member who is in arrears an unreasonable 

amount, as determined by the Executive Board, may be summarily dropped from the 

rolls. 

ARTICLE IV: OFFICERS 

Section A. ELECTED: The Executive Board shall consist of the following: 

1. President 

2. Vice-President 

3. Secretary 

4. Treasurer 

5. Activities Manager 

6. Past President 

Section B. APPOINTED: The various standing Committee Chairmen. 

Section C. The Executive Board shall serve as the Board of Directors. 

ARTICLE V: ELECTION OF OFFICERS 

Section A. Candidates for elected officers shall be licensed Radio Amateurs whose 

membership in the club is in good standing. The President and Vice-President shall be 

holders of valid Technician Class licenses or higher. 

Section B. Candidates who consent to run for elected office may be nominated by a 

Nominating Committee and/or nominated from the floor, and elected by a secret ballot 

by a plurality of the membership present at the last general meeting in each calendar 

year. Elected officers shall take office at the general meeting following January 1st of 

each year, and shall serve a term of one year. 

ARTICLE VI: RE-ELECTION OF OFFICERS 

Elected officers may be re-elected to the same office for one (1) additional term after 

which they shall leave that office. Such officers shall again be eligible for election to 

that office after a lapse of one (1) year. 

ARTICLE VII: SUCCESSION 

Section A. Any officer may be removed from office between elections by a vote of twothirds 

(2/3s) of the membership of the club. 

Section B. Should a vacancy in office occur between elections, succession shall be in 

the order listed in ARTICLE IV, Section A. 

Section C. The President may appoint to office any otherwise qualified member in 

good standing to complete the unexpired term of any elected office left permanently 

vacant. In the event that this unexpired term is for the Presidency, the Vice-President 

shall assume that office, and may appoint a new Vice-President. In lieu of appointing a 

member to complete an unexpired term of office, the President may, at his option, call a 

special election at the next general meeting. 

ARTICLE VIII: COMMITTEES 

The President is empowered to appoint committees and special committees necessary 

for the efficient operation of the club. 

ARTICLE IX: MEETINGS 

Meetings shall be held and conducted as outlined in the BYLAWS. 

ARTICLE X: DUES 

Dues and/or assessments as required shall be collected as established in the BYLAWS. 

ARTICLE XI: QUORUM 

The number constituting a quorum for meetings shall be twenty percent (20%) of the 

membership in good standing as determined by the Executive Board. 

ARTICLE XII: RATIFICATION 

Section A. This Constitution shall be considered ratified if accepted by a two-thirds 

(2/3rd) majority of the prospective members present at the time of submittal for 

ratification. 

Section B. BYLAWS, as needed, may be developed and proposed by the Executive 

Board for ratification by the membership. Said ratification shall require a vote of the 

majority of the members present in a meeting, provided there is a quorum present, and 

if the proposed BYLAW has been introduced at a previous meeting. 

ARTICLE XIII: AMENDMENTS 

Section A. After ratification and adoption, BYLAWS may be amended by a vote of twothirds 

(2/3rd) of the members present in a meeting, provided there is a quorum present, 

and if the proposed amendment has been introduced at a previous meeting, or has 

been advertised to the members prior to the meeting. 

Section B. After ratification and adoption, BYLAWS may be amended by a majority of 

the members present in a meeting, provided there is a quorum present, and if the 

proposed amendment has been introduced at a previous meeting, or has been 

advertised to the membership by mail in sufficient time to be received by all members 

prior to the meeting. 

ARTICLE XIV: CHARTER MEMBERSHIP 

Section A. Any person who has paid his/her dues and has been accepted as a 

member in good standing within one (1) year of ratification of this Constitution, shall be 

considered a CHARTER MEMBER of the club. 

Section B. Any person paying his/her dues, and being accepted after this time, shall 

be a regular member. 

ARTICLE XV: AFFILIATION 

Affiliation may be entered into with any other club or association interested in promoting 

Amateur Radio and its objectives as defined in ARTICLE II. Benefits of the association 

are to be defined in the BYLAWS. 

MCARA Constitution 2014.pdf        Mississippi Coast Amateur Radio Association, Inc. 

BYLAWS 

March 2014 

ARTICLE I: PURPOSE 

In the interest of encouraging and promoting emergency preparedness, the club shall 

participate in at least one (1) drill or field day type exercise each year. 

ARTICLE II: OBJECTIVE 

The club shall encourage its members to promote good fellowship among the fraternity 

by supporting or participating in nets, contests, and other operating activities. 

ARTICLE III: TRAINING/TEACHING 

The club shall periodically sponsor and conduct classes or seminars in the art of 

Amateur Radio. 

ARTICLE IV: ACCEPTANCE OF APPLICATION 

Acceptance of an application for membership shall be by majority vote of members in 

good standing, present at any regular meeting. 

ARTICLE V: APPLICATION 

Written application for membership shall include such information as deemed necessary 

by the Executive Board. 

ARTICLE VI. DUTIES 

Section A. The Executive Board 

1. Shall meet at least monthly to conduct business. 

2. Shall perform duties as those outlined in the CONSTITUTION and these 

BYLAWS. 

3. Shall, at the January meeting, approve an operating budget. Said budget to 

be presented to the membership for adoption at the January general meeting. 

4. Shall approve/disapprove expenditures of $50.00 and under by a majority 

vote. [Expenditures over $50.00 shall be approved by a majority vote of the 

members in good standing present at a regular meeting.] 

5. Shall publish a list of members in good standing, committee chairpersons, 

and committee members in March of each year. 

6. Shall take under advisement any suggested BYLAWS from members. The 

suggestion will be considered for possible submission as a formally proposed 

BYLAW. 

7. Shall publish and furnish a copy of the CONSTITUTION and BYLAWS to all 

new members of the club. 

8. Shall, at the November meeting, the President/Vice President shall accept 

volunteers, or appoint an Audit Committee with a minimum of two (2) persons. 

[The Audit Committee will report its findings to the Executive Board and 

general membership at the respective February meeting. During Treasurer 

turn-over, the outgoing Treasurer is responsible for the last calendar year 

audit.] 

9. A quorum of the Executive Board shall be fifty percent (50%), including either 

the President or Vice-President. 

Section B. The President 

1. Shall perform duties as outlined in the CONSTITUTION and these BYLAWS. 

2. Shall preside over the Executive Board, club meetings, be the Chief 

Executive and Official Spokesperson for the club. 

3. Shall decide all questions of order, precedence, meeting procedures, and 

enforce due observance of the CONSTITUTION and BYLAWS. 

4. Shall sign all official documents and countersign disbursements. 

5. Shall appoint and dismiss committee chairpersons. 

6. Shall appoint an Audit Committee, in November of each year, which will 

consist of three (3) non-office holding members. 

7. Shall, at the expiration of the term of office, turn over all club possessions to 

the successor. 

Section C. The Vice-President 

1. Shall perform all the duties of the President in his/her absence. 

2. Shall, at the expiration of the term of office, turn over all club possessions to 

the successor. 

Section D. The Secretary 

1. Shall record minutes of the Executive Board and club meetings. 

2. Shall prepare correspondence as directed. 

3. Shall maintain club records, including copies of correspondence, membership 

applications, membership rolls, publicity, news releases, etc., with the 

exclusion of financial records. 

4. Shall, at the expiration of the term of office, turn over all club possessions to 

the successor. 

Section E. The Treasurer 

1. Shall be the recipient of all club monies. 

2. Shall record the source of club monies, and deposit same in the club’s 

account(s). 

3. Shall ensure that all disbursements are in the form of a check issued and 

signed by the Treasurer, as authorized and directed by the Executive Board. 

4. Shall tender quarterly reports of receipts and expenditures to the Executive 

Board. 

5. Shall tender an annual financial report to the membership at the last general 

meeting of the calendar year. 

6. Shall, in January of each year, make available to the Audit Committee all club 

financial records and shall assist with the audit. 

7. Shall, at the expiration of the term of office, turn over all club possessions to 

the successor. 

Section F. The Activities Manager 

1. Shall be responsible for procurement and presentation of programs at club 

meetings. 

2. Shall propose activities in which the club should be involved. 

3. Shall be responsible for planning club annual dinner(s). 

4. Shall, at the expiration of the term of office, turn over all club possessions to 

the successor. 

Section G. The Past President 

Shall serve on the Executive Board, in order to provide continuity, until he/she is 

succeeded by a new Past President. 

ARTICLE VII: GENERAL MEETINGS 

Section A. Shall be held on the third (3rd) Monday of each month, subject to change by 

the Executive Board as to the date and place, provided the general membership is 

notified in advance. 

Section B. Shall be conducted according to the book Robert’s Rules of Order, by Henry 

Martyn Robert. 

ARTICLE VIII: DUES 

Shall be paid in January of each year, according to one of the following categories: 

Section A. Full Membership: 100% of current dues. 

Section B. Family Membership: members of the same family, after one (1) member 

has paid full membership / 50% of current dues for each family member thereafter. 

Section C. Associate Membership: (no voting privileges) 50% of current dues. 

Section D. First License Membership: Persons earning their first Amateur Radio 

license are eligible for one (1) free full membership for the balance of the calendar year. 

Section E. Appointed Member: The ARRL Amateur Radio Emergency Service 

(ARES)©, appointed Emergency Coordinator for Harrison County and Gulf Coast 

District Emergency Coordinator shall be considered to be a Full Member with privileges. 

Annual fees are waived by virtue of the office held and does not require a motion. 

ARTICLE IX: COMMITTEES 

Section A. The following standing Committees are established: 

1. TVI 

2. Public Relations 

3. Emergency / Field Day 

4. Training 

5. Historian 

6. Repeater 

7. Newsletter 

8. Ham Fest 

9. Refreshments 

Section B. The above committees may consist of one (1) or more members, as 

deemed necessary by the Committee Chairperson. 

Section C. At the expiration of appointment, all club possessions shall be turned over 

to the successor. 

Section D. A Nominating Committee shall be appointed a minimum of two (2) months 

prior to the last general meeting in each calendar year.